EMS Handbook: Executive Committee
2.2.5 Tasks of the Secretary
Preparation of the EC meeting
- Four weeks before the spring and autumn EC meeting sends a request for a report to the standing committee and EMYA chairs, the Community Engagement Manager, the Editor-in-Chief of the EMS Magazine, the Editor-in-Chief and Managing editor of the zbMATH Open and the EMS Press Managing Director.
- Prepares a draft agenda of the EC meeting for the President.
- Collects all other meeting papers (from the President, Vice-Presidents, EMS Office, EMYA, standing committees, EMS Press, EMS Magazine, zbMATH Open etc.).
- 10 days before the meeting compiles the papers for the EC meeting into one pdf file and makes them available on the EC repository together with all annexes.
- Sends the papers separately to the Community Engagement Manager and Editor-in-Chief of the EMS Magazine.
- Prepares the minutes of the EC meeting.
Preparation of the EMS Council (in close collaboration with the EMS Office)
- Prepares the Council agenda and papers.
- Prepares the minutes of the Council.
EMS Meeting of Presidents
- Prepares report from the meeting.
European Mathematical Society (EMS) Publishing House GmbH (EMS Press)
- Is a member (secretary) of the Supervisory Board of the EMS Press.
- Prepares the minutes of the Supervisory Board meetings in collaboration with the Managing Director of the EMS Press.
- Maintains the Supervisory Board repository with the minutes (password protected).
Other tasks
- Maintains the EC repository (password protected).
- Organizes the collection of nominations for various committees and awards.